1. Shift Reports
  2. Directions on writing a Shift Report

Directions on writing a Shift Report

  1. Log onto one of the staff computers in the Tech Crew office using the stkubtech account.
  2. Open Microsoft Outlook.
  3. Open a new email.
    1. Under the Home tab, click "New Email" from the top left OR
    2. Simultaneously press the Ctrl key and the N key (Ctrl + N)
  4. On the computer's desktop, open the Microsoft Word document named "TechCrew_ShiftReportTemplateV3.docx" (see file below).
  5. Enter Email Subject Line
    1. Copy and paste the following line into the subject line of the email: TECH Shift Report- [enter date], [enter shift]; [enter name]
    2. Replace the terms in < > with the actual information, such as today's date, the start and end times of your shift, and your name. If two people are on the same shift, then only one shift report needs to be sent, but both persons’ names must be in the shift report.
    3. The final subject line should have this format: TECH Shift Report- 10/2/2016, 8:00am-10:30am; John Doe
  6. Copy and paste the formatted table and information from the Technical Crew Shift Report Template into the body of the email.
  7. Update the information according to the Building Events Schedule. Add times and/or specific information into the table fields. Table fields will automatically expand when typing information.
  8. Enter email addresses in the "To..." field.
    1. Click the "To..." button.
    2. Under Address Book, click the down arrow to expand the dropdown list.
    3. Choose "Contacts".
    4. From the main data window, choose the “Tech Crew Shift Reports” group. Either double-click the group, or select the group and click the "To ->" button. This group has all persons to which the email must be sent.
    5. Click OK to exit the Select Names window and return to the email message.
  9. Click the Send button after you have entered all appropriate details.